PARENT TEACHER COMMUNITY ORGANIZATION

PTCO is a  PARENT TEACHER COMMUNITY ORGANIZTION

The PTCO is a nonprofit organization that exists for charitable and educational purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code. The purpose of the PTCO is to support and enhance the education of students at Meadow Point Elementary by developing a connection between parents, staff and community members.

A Parent Teacher 501(c)(3) Tax-Exempt Organization is allowed:

• To participate in political activities and supporting or influencing legislation, such as a school budget issue or a referendum.

• To participate in activities to influence legislation that may be considered as directly connected to the “survival” of the organization, such as a referendum supporting education.

• To have a speaker come and present information for or against proposed legislation.

A Parent Teacher 501(c)(3) Tax-Exempt Organization is not allowed:

• To expend monies to have a candidate running for election as a speaker at a meeting, or to endorse a political candidate.

• To expend a “substantial” amount of their funds on activities to influence legislation.  A conservative rule of thumb is that the PTCO spend no more than five percent (5%) of its annual expenditures in support of election activities.

• To expend a “substantial” amount of their funds on activities considered hospitality.  A conservative rule of thumb is that the PTCO spend no more than five percent (5%) of its annual expenditures in support of hospitality activities (activities that do not support educational benefits).

• To expend a “substantial” amount of their funds on activities on auxiliary spending.  A conservative rule of thumb is that the PTCO spend no more than five percent (5%) of its annual expenditures in support of auxiliary expenditures.

1. No part of the net earnings of the organization shall inure to the benefit of its members, directors, officers or other private persons.  The organization may carry on only those activities permitted under the Internal Revenue Code, Section 501(c)(3).

1. Upon the dissolution of this organization and after paying for the debts of the organization, the remaining assets shall be distributed to one or more non-profit organizations, which are tax exempt under Section 501(c)(3) of the Internal Revenue Code.

“The purpose of the PTCO shall be to assist in attaining the highest level of education and welfare for the entire student body of Meadow Point through the cooperative efforts of the Faculty and Staff, the Cherry Creek District community and the parents.”

We work with administration, parents, teacher, and the community to organize and host events with the purpose of fundraising with the intention to enhance educational experience for all Meadow Point students. The PTCO board members have a formal board meeting once a month. They often meet with different committees to organize and plan the community and fundraising events.  As a community we meet to discuss community and fundraising goals and intentions. We like to use this time to get to know our communities needs so we can make sure we are meeting them!!

MEETINGS

1. Regular  meetings of the membership shall be held during the school year.  The meeting dates for the entire year should be advertised before the beginning of the school year, but no less than 30 days prior to the meeting, through print and electronic means available to the organization.*  

2. Meetings shall be open to all members of the organization and interested community members.*

3. Special meetings of the Executive or General Board may be called by the President(s) or the Principal with a five-day notice, through print or electronic means available to the organization.*

4. A joint meeting of the outgoing and incoming Boards shall be held at the last regular meeting of each school year.

5. Members of the Board shall attend all regularly scheduled meetings during the year and may not be absent from more than three meetings.  Failure to comply may constitute a vacancy.  Exceptions to this policy may be appealed to the Executive Board.

1. Minutes shall be kept at all general membership meetings.

Approval of Minutes: (At every meeting we keep minutes and we send these to community so we are held accountable to adhere to our non profit guidelines. These are sent to the community and we voted on them to be approved at each meeting.)

Monthly Budget Review: We do this to be transparent with the community this is to hold the officers accountable to adhere to the non profit guidelines. Also is to prevent any type of embezzlement, from PTCO Officers. 

Members 

Membership shall consist of all parents or guardians of Meadow Point Elementary students and all staff members at Meadow Point Elementary and any community member who states a desire to participate.  Members have voting privileges, one vote per household. There are no membership dues. 

Ellected Board Members 

 The officers shall be President, Vice President, Secretary and Treasurer.  Officer positions can be shared.  In addition to the duties listed below, each officer will also perform other duties as applicable to the office as prescribed by the parliamentary authority of the organization. 

CHECK OUT OUR BOARD TAB TO GET MORE DETAILS!